Privacy Policy

1. Who We Are

StratexPS
Office: Suite G2, Ash House Business Centre, New Ash Green, Longfield, DA3 7JD
Email: contact@stratexps.co.uk
Telephone: 01233 349156
Company Number: 15985938
VAT Number: 502 8784 84

StratexPS acts as the Data Controller for all personal information we collect and process.

2. Information We Collect

We may collect and process the following personal data:

Information You Provide Directly

  • Full name
  • Contact details (address, telephone number, email)
  • National Insurance number
  • Bank details for payroll processing
  • Employment, contract, and timesheet records
  • Right-to-work or identification documents (if required)
  • Any information submitted through forms or direct communication

Information Automatically Collected

When you use our website, we may gather:

  • IP address
  • Browser type and device details
  • Website usage data
  • Cookies (where applicable)

3. How We Use Your Information

StratexPS uses your personal data for the following purposes:

  • Processing employee and contractor payroll
  • Complying with HMRC and legal requirements
  • Managing contracts and employment relationships
  • Assessing IR35 and off-payroll working status
  • Submitting RTI, tax, NI, and statutory forms
  • Handling enquiries and providing customer support
  • Producing accurate payslips, P60s, P11Ds, and other statutory documents
  • Improving our services and internal record-keeping

We will only process your personal data where we have a lawful basis, including contract, legal obligation, legitimate interest, or consent.

4. Sharing Your Personal Data

We may share information with:

  • HMRC and government authorities
  • Payroll and accounting software providers
  • Professional advisers such as accountants and auditors
  • Banks and financial institutions
  • Third-party service providers who support our business
  • Compliance and regulatory bodies when legally required

We never sell your personal information.

5. Data Security & Storage

We use strong technical and organisational measures to protect your information, including:

  • Encrypted data storage
  • Secure servers and restricted access
  • Confidentiality agreements
  • Regular monitoring and system checks

We keep personal data only for as long as necessary—usually six years—or longer if required by law.

6. Your Rights Under UK GDPR

You have the right to:

  • Access the personal data we hold
  • Correct inaccurate or incomplete information
  • Request deletion of your data (where applicable)
  • Restrict how your data is used
  • Object to processing based on legitimate interest
  • Request data portability
  • Withdraw consent at any time

To exercise your rights, contact us at:
📧 contact@stratexps.co.uk
📞 01233 349156

7. Cookies

If our website uses cookies, they help enhance user experience and improve site functionality.
You can manage or disable cookies through your browser settings.

(A full Cookie Policy can be added on request.)

8. International Data Transfers

If any data is transferred outside the UK, we ensure it is protected through:

  • Approved adequacy decisions
  • Standard Contractual Clauses (SCCs)
  • Legally compliant data processing agreements

9. Updates to This Privacy Policy

We may revise this Privacy Policy when required to reflect changes in law or our internal practices. Updated versions will be published on our website with a new “Last Updated” date.

10. Contact Us

If you have any questions or concerns about our Privacy Policy or how we handle personal data, please contact us:

StratexPS
Suite G2, Ash House Business Centre
New Ash Green, Longfield, DA3 7JD
📧 contact@stratexps.co.uk
📞 01233 349156